Staying organized makes event planning less stressful. Use this checklist as a starting point for your Utah celebration.
6–12 Months Before
- Set your budget and guest count estimate.
- Choose your date and 2–3 backup dates.
- Research and tour venues; book your venue.
- Book key vendors: caterer, photographer, and decorator.
- Create a mood board or Pinterest for style and colors.
- If you’re out of state, plan at least one visit to Utah.
3–6 Months Before
- Send save-the-dates (if applicable).
- Finalize decor design and sign your decoration contract.
- Book rentals (tables, chairs, linens) if not provided by venue.
- Arrange accommodations for out-of-town guests.
- Confirm setup and breakdown times with venue and decorator.
1–2 Months Before
- Send formal invitations (if you haven’t already).
- Confirm all vendor contracts and payments.
- Create a day-of timeline and share with vendors.
- Plan for weather (backup space, tents, heaters).
- Final walk-through with venue and decorator if possible.
Week Of & Day-Of
- Reconfirm arrival times with decorator and key vendors.
- Share venue contact and access details with your decorator.
- Have a designated point person for vendor questions on the day.
- Relax and enjoy—your team will handle the rest.
SRK Decors can handle everything from balloon arches and backdrops to full mandap and event styling. Book a free consultation and we’ll help you tick off the decor part of this list.